Privacy Policy

1. Information We Collect

We may collect and process the following types of personal information:

• Personal Identification Information: Name, date of birth, gender, and photographs.
• Contact Information: Address, email address, and telephone numbers.
• Medical Information: Relevant medical history or conditions, allergies, and emergency contact details.
• Payment Information: Bank details and payment records for membership fees, events, or merchandise.
• Performance Data: Training progress, match statistics, and disciplinary records.
• Voluntary Information: Any information you voluntarily provide, such as feedback or survey responses.
• Social Media Information: Interactions with our official social media accounts, including comments, likes, shares, and direct messages.

2. How We Use Your Information

We use the personal information we collect for the following purposes:

• Membership Management: To register players, manage memberships, and communicate with members and their guardians.
• Training and Development: To monitor and support player development and manage training sessions and match participation.
• Health and Safety: To ensure the safety and well-being of players by maintaining accurate medical records and emergency contact details.
• Communications: To send updates, newsletters, and information about club events, matches, and activities.
• Payment Processing: To manage and process payments for memberships, events, and merchandise.
• Compliance: To comply with legal obligations and the requirements of governing football bodies.
• Social Media Interaction: To engage with members and the public on our social media platforms, respond to inquiries, and share club updates and achievements.

3. How We Share Your Information

We do not sell or share your personal information with third parties for marketing purposes. We may share your information with:

• Coaches and Volunteers: To facilitate training sessions, matches, and club events.
• Governing Bodies: To comply with the rules and regulations of football associations and leagues.
• Emergency Services: In case of an emergency, we may share relevant medical information with healthcare providers.
• Service Providers: We may engage third-party service providers to perform functions on our behalf, such as processing payments or managing communications.
• Social Media Platforms: Information shared on our official social media platforms is subject to the privacy policies of those platforms.

4. Data Security

We take appropriate technical and organizational measures to protect your personal information from unauthorized access, use, or disclosure. We regularly review our security measures to ensure the safety of your data.

5. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including any legal, accounting, or reporting requirements.

6. Your Rights

Under data protection laws, you have the right to:

• Access: Request a copy of the personal information we hold about you.
• Rectification: Request correction of any inaccurate or incomplete information.
• Erasure: Request deletion of your personal information under certain conditions.
• Restriction: Request the restriction of processing your personal information.
• Objection: Object to the processing of your personal information where we rely on a legitimate interest.
• Data Portability: Request the transfer of your personal information to another organisation.

To exercise any of these rights, please contact us using the details provided below.

7. Cookies

Our website may use cookies to enhance your experience. Cookies are small files placed on your device that help us understand how you use our site and improve our services. You can manage your cookie preferences through your browser settings.

8. Social Media

We may occasionally use images and names of players, coaches, and other club members on our official social media platforms to celebrate individual or team achievements. By registering with Great Notley FC, you consent to the potential use of images and names for the purposes outlined. If at any time you wish to opt out, please contact us using the details provided below.

We are committed to maintaining a respectful and positive presence on social media and will never use images or names in a way that could harm the reputation or privacy of any individual.

9. Changes to Our Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on our website.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us at:

Great Notley FC
Email: gnyfcsecretary@gmail.com