Privacy Policy for Great Notley FC

Last Updated: October – 2024

At Great Notley FC, we are committed to protecting the privacy of our members, including players, parents, coaches, volunteers, and visitors. This Privacy Policy outlines how we collect, use, store, and protect personal information in compliance with relevant data protection laws and regulations, including your interactions on social media.

1. Information We Collect

We may collect and process the following types of personal information:

  • Personal Identification Information: Name, date of birth, gender, and photographs.
  • Contact Information: Address, email address, and telephone numbers.
  • Medical Information: Relevant medical history or conditions, allergies, and emergency contact details.
  • Payment Information: Bank details and payment records for membership fees, events, or merchandise.
  • Performance Data: Training progress, match statistics, and disciplinary records.
  • Voluntary Information: Any information you voluntarily provide, such as feedback or survey responses.
  • Social Media Information: Interactions with our official social media accounts, including comments, likes, shares, and direct messages.

2. How We Use Your Information

We use the personal information we collect for the following purposes:

  • Membership Management: To register players, manage memberships, and communicate with members and their guardians.
  • Training and Development: To monitor and support player development and manage training sessions and match participation.
  • Health and Safety: To ensure the safety and well-being of players by maintaining accurate medical records and emergency contact details.
  • Communications: To send updates, newsletters, and information about club events, matches, and activities.
  • Payment Processing: To manage and process payments for memberships, events, and merchandise.
  • Compliance: To comply with legal obligations and the requirements of governing football bodies.
  • Social Media Interaction: To engage with members and the public on our social media platforms, respond to inquiries, and share club updates and achievements.

3. How We Share Your Information

We do not sell or share your personal information with third parties for marketing purposes. We may share your information with:

  • Coaches and Volunteers: To facilitate training sessions, matches, and club events.
  • Governing Bodies: To comply with the rules and regulations of football associations and leagues.
  • Emergency Services: In case of an emergency, we may share relevant medical information with healthcare providers.
  • Service Providers: We may engage third-party service providers to perform functions on our behalf, such as processing payments or managing communications.
  • Social Media Platforms: Information shared on our official social media platforms is subject to the privacy policies of those platforms. We encourage you to review the privacy policies of any platform where you interact with us.

4. Data Security

We take appropriate technical and organizational measures to protect your personal information from unauthorized access, use, or disclosure. We regularly review our security measures to ensure the safety of your data.

5. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including any legal, accounting, or reporting requirements.

6. Your Rights

Under data protection laws, you have the right to:

  • Access: Request a copy of the personal information we hold about you.
  • Rectification: Request correction of any inaccurate or incomplete information.
  • Erasure: Request deletion of your personal information under certain conditions.
  • Restriction: Request the restriction of processing your personal information.
  • Objection: Object to the processing of your personal information where we rely on a legitimate interest.
  • Data Portability: Request the transfer of your personal information to another organization.

To exercise any of these rights, please contact us using the details provided below.

7. Cookies

Our website may use cookies to enhance your experience. Cookies are small files placed on your device that help us understand how you use our site and improve our services. You can manage your cookie preferences through your browser settings.

8. Social Media

We may occasionally use images and names of players, coaches, and other club members on our official social media platforms (such as Facebook, Twitter, and Instagram) to celebrate individual or team achievements. These posts help to highlight accomplishments, foster a sense of community, and promote club activities.

Examples of how we may use images and names include:

  • Individual Achievements: Sharing player milestones, such as “Player of the Match,” scoring records, or other personal accomplishments within the club.
  • Team Achievements: Celebrating team successes, such as winning matches, tournaments, or other significant team milestones.
  • Event Highlights: Posting images and names of participants from club events, such as training sessions, matches, tournaments, or community outreach activities.
  • Club Announcements: Recognizing new members, coach appointments, or volunteer contributions.

By registering with Great Notley FC, you consent to the potential use of images and names for the purposes outlined above. However, we respect the privacy of our members and will obtain permission from individuals (or, in the case of minors, their parents or guardians) before posting specific content. If at any time you wish to opt out of having your or your child’s image or name featured on our social media, please contact us using the details provided below.

We are committed to maintaining a respectful and positive presence on social media and will never use images or names in a way that could harm the reputation or privacy of any individual.

9. Changes to Our Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on our website. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us at:

Great Notley FC
Email: [email protected]

By participating in Great Notley FC, you agree to the terms of this Privacy Policy. Thank you for being a part of our community!